Abstract Submission
DEADLINES
- 28 February 2025 // Deadline for abstract submission requiring early provisional acceptance letters for VISA application
- 15 April 2025 // Abstract submission deadline
Abstract submission is linked to registration.
The submission of an abstract is therefore only possible if the participant has registered for the congress in advance.
If you indicate during registration that you would like to submit an abstract, we will automatically create an account for you on the abstract submission platform.
You will receive the access data with the automatic registration confirmation directly after completing the online registration.
If you already activated your abstract account after completing your registration you can access the abstract submission platform here!
Publication of abstracts
The congress abstracts will be available in the abstract book, online programme and app. Please note that there will be no printed version of the abstract book (only online, PDF).
Only accepted abstracts from registered participants who paid the registration fees in full will be published.
You are strongly advised to read the following before submitting your abstract.
Abstracts can be presented in two ways:
- Oral Communication presented from a lectern with a set of slides
(to last no longer than 10 minutes, plus 5 for questions)
If you wish to be considered to give an oral communication, please check the appropriate box when submitting your abstract. The final list will be selected by the Scientific Programme Committee from the general communication.
- Poster Communication presented from a poster located in the central hub of the congress
Presenters will be expected to accompany their poster for the full session on the day their poster is scheduled.
Poster Award Competition
All abstracts presented as posters will be evaluated during the poster session by the chairs of the individual session topics (usually 10-12 posters). From each session topic, one poster will be awarded a poster prize.
Abstract Submission Information
The character allowance for a Communication or Symposium abstract is 250 words (body of abstract). Title, author names and addresses do not contribute to the character count.
- Education & Teaching
- Human & Exercise & Applied Physiology
- Modelling, Simulation, Bioinformatics, Theoretical Physiology
- Reproductive Physiology
- Stem cells, Regeneration, Developmental Physiology, Molecular Aging
- Ion channels & Transporters
- Cellular & Molecular Neuroscience
- Integrative, Cognitive & Systemneuroscience
- Sensory Physiology
- Blood Physiology
- Inflammation
- Oxygen / Hypoxia / Redox-Regulation
- Respiratory Physiology
- Renal Physiology
- Gastrointestinal Tract Physiology
- Metabolism & Endocrinology
- Vascular Physiology
- Muscle Physiology
- Cardiac Physiology
- Cellular Physiology & Molecular Physiology
Before abstracts are included in the programme, they are reviewed by ethical scrutineers. Abstracts will either be “Accepted as submitted”, or “Rejected outright”. It will save time if you note what will be looked for in this process and ensure that your abstract complies with all the submission instructions (details can be found on the submission site). Please note that the reviewer may ask for justification for certain techniques used in animal experiments; abstracts will be rejected if any doubts about the humanity of the experiments are not resolved.
An abstract is a short summary of your experiment/research. It is a highly structured writing exercise. Like a paper it should contain an introduction, methods, results and conclusions (although these actual headings are not required). Abstracts usually have a proscribed length (250 words). This makes them deceptively difficult to write, because they need to convey a lot of information in a very small space. If done well, it makes the reader want to learn more about your research. A sample of a well written abstract that incorporates all the key components and meets all the criteria can be found hereunder.
These are the basic components of an abstract in any discipline:
- Motivation/problem statement: What are you studying? Why do we care about the problem? What practical, scientific gap is your research filling?
- Methods/procedure/approach: What did you actually do to get your results? For abstracts there is no requirement to include full experimental protocols. However, sufficient information must be given within the text, or by reference to published work, to indicate how the experiments were performed. In addition, please note the specific details on experiments with animals, animal tissues, humans or human tissues.
- Results: As a result of completing the above procedure, what did you learn? Abstracts must include data and this will be the main component of the abstract. Authors must include within the abstract a clear description of the results and all the appropriate data to support any conclusion they wish to make; an abstract without supporting data will be rejected. If numerical data are presented as mean values, the standard deviations or standard errors should be given; the form used, and the n values must be stated. When statistical significance is shown, the statistical test must be named. For non-numerical data (e.g. Western blots) the number of replicates is required. Data may be conveyed by a combination of Methods and Results ie an outline of the technique used to obtain the data followed by the data obtained. Specific details about procedure and results are omitted unless they are very important. At the congress, authors are expected to present within their Communication all the data described in the abstract.
- Conclusion/implications: What are the larger implications of your findings, especially for the problem/gap identified in step 1?
It helps, as you write your abstract, to write it methodically, section by section, to make sure that it is complete. At this stage, don’t worry too much about any length requirements for the abstract. After the first draft of the abstract is written, check to see if it fits within any length restrictions you have been given. If it is too long (which is usually the case at this stage of writing), look it over to see where it could be made more concise. For each word or phrase, ask yourself “Is this really necessary? Is there a simpler way I can convey the same meaning?” Don’t use three words where you can communicate the same idea in one. Remove redundancies and unnecessary details, and substitute concise phrases for wordy passages. Keep editing your abstract until it falls within the length guidelines you have been given. Have someone else look over your abstract before you are done. Ask a colleague or supervisor to read the abstract and offer criticism. They can often help pinpoint text that is confusing, wordy or redundant. Finally, make sure to spell check and proofread carefully. A sloppy abstract leaves the reader with the impression that your research might also be sloppy!
It is a requirement that all vertebrates (and Octopus vulgaris) used in experiments are humanely treated and, where relevant, humanely killed.
Experiments on animals or animal tissue
- For work conducted in the EU/UK, all procedures accorded with current EU/UK legislation.
- For work conducted elsewhere, all procedures accorded with current national legislation/guidelines or, in their absence, with current local guidelines.
Experiments on humans or human tissue
All procedures must accord with the ethical standards of the relevant national, institutional or other body responsible for human research and experimentation, and with the principles of the World Medical Association’s Declaration of Helsinki.
Authors must tick the appropriate box to confirm that submitted material meets the ethical standards of the relevant national, institutional or other body responsible for human research and experimentation, and with the principles of the World Medical Association’s Declaration of Helsinki.
For experiments on animals and animal tissues
- abstracts must state the type of animal used (common name or genus) either in the title or text;
- abstracts must include the name, dose and route of administration of anaesthetics used in all the experimental procedures including preparative surgery (e.g. ovariectomy, decerebration);
- for experiments involving a neuromuscular blocker, abstracts must include its name and dose, plus the methods used to monitor the adequacy of anaesthesia during blockade (or refer to a paper with these details);
- when scientifically relevant, but not otherwise, the method of killing.
- Note: In experiments where genes are expressed in Xenopus oocytes, details of oocyte collection are not required.
For experiments on humans or human tissue
- All abstracts must specify, in the title or text, that the work has been done on humans or human tissue.
- Use of non-proprietary drugs or chemicals
- References to non-proprietary drugs should include a brief description of their effects, and also a reference.
